When using Mobility-Online, the Client / Licensee acts as Data Controller.
SOP Hilmbauer & Mauberger GmbH, being a Contractor, acts as a Data Processor. The Data Processing is contractually regulated between each Client / Licensee and the company SOP Hilmbauer & Mauberger GmbH.
Single Sign-on (SSO)
SOP Hilmbauer & Mauberger GmbH provides SSO (Single Sign On) functionality for fully automatic data exchange between the clients´ ICT Services and Mobility-Online.
eduGAIN Platform Service Agreement
Name of the service
Mobility-Online
Description of the service
Complete provision of the software product "Mobility-Online" by the Contractor for the administration of the Client's international educational cooperation, including maintenance and support work.
Data controller and contact person
Data controller is the Institution where applicants send their applications to using Mobility-Online software. Contact persons are International Office staff responsible for processing the applications.
Jurisdiction
Any suit, action or proceeding in connection with the use of Mobility-Online shall be brought in the Court of the country of the Institution applicants are applying to via Mobility-Online. In case if the company SOP Hilmbauer & Mauberger GmbH is involved, it shall be AT, Austria, Amstetten.
Personal data processed
This set of attributes is the default and can vary between different Institutions. For reference please see https://ldap.com/ldap-oid-reference-guide/
Any one unique attribute for mapping uid
(urn:oid:0.9.2342.19200300.100.1.1)
eduPersonPrincipalName
(urn:oid:1.3.6.1.4.1.5923.1.1.1.6)
For creation of user account and personalized e-mail communication:
common Name (urn:oid:2.5.4.3)
surname(urn:oid:2.5.4.4)
title(urn:oid:2.5.4.12)
mail(urn:oid:0.9.2342.19200300.100.1.3)
Optional attributes for pre filling application data:
postalAdress(urn:oid:2.5.4.16)
organizationName(urn:oid:2.5.4.10)
organizationUnitName(urn:oid:2.5.4.11)
Purpose of the processing of personal data
Offering the possibility to sign in to Mobility-Online with the credentials used at the relevant Institution.
Third parties to whom personal data is disclosed
Personal Data are not disclosed to Third Party Entities and are only aggregated and used within the context of an application or work in Mobility-Online.
How to access, rectify and delete the personal data
To access, modify, rectify or delete the data stored in Mobility-Online or released by an Institution, International Office Staff at a relevant Institution responsible for the application is to be contacted.
Data retention
Personal data is deleted on request of the user. Accounts may be suspended after the user completed the mobility or stopped working with Mobility-Online.
Data Protection Code of Conduct
Personal data will be protected according to the Code of Conduct for Service Providers, a common standard for the research and higher education sector for privacy protection.
MOBILITY-ONLINE EIDAS LOGIN
While using Mobility-Online, the customer/licensee acts as the data controller. They are the institutions to which the applicants submit their application documents using the Mobility-Online software. Contact persons are the relevant employees of the international office who are responsible for processing the applications. SOP Hilmbauer & Mauberger GmbH as contractor acts as the data processor. By contractual agreement, data processing is regulated between each customer/licensee and SOP Hilmbauer & Mauberger GmbH (hereinafter SOP).
Login per eIDAS
As part of the application process, Mobility-Online provides the option of logging in with a European eID. Personal data is processed while logging in.
The purpose of processing
Data provided by the respective eID systems is used to create a user account in Mobility-Online; this enables the applicant to log in to Mobility-Online with his/her eID. If this data is not provided, logging in via eID is not possible and a user account needs to be created alternatively. The data will only be processed by the institution which is responsible for the data and the SOP company within the scope of their contract. Data will not be passed on to third parties.
Processed personal data
The unique ID, as well as the first name, last name, and date of birth, are processed.
Legal background
The processing of data serves to initiate an agreement between the applicant and the data controller (Art. 6 para. 1 letter b) GDPR).
Rights of data subjects
A data subject has the right to obtain information about personal data concerning him or her, to have such data transferred, and to rectify, erase, restrict or object to processing.
Should a data subject believe that his or her rights have been insufficiently complied with, he or she has the right to submit a complaint to a data protection authority.
Responsibilities
For any access, modification, correction, or deletion of data stored in Mobility-Online, the staff of the institution's international office responsible for applications should be contacted.
Any legal claim, action, or proceeding related to the use of Mobility-Online will be handled by the court in the country of the institution to which the applicant is applying using Mobility-Online.
In the event that the company SOP Hilmbauer & Mauberger GmbH is involved, this will be in AT, Austria, Amstetten. This set of attributes is the default setting and may vary from institution to institution.
Duration of storage
The data is used to manage the application process. In addition, personal data is stored depending on the legal requirements of the institution which is responsible for the data.
